Bathla unpaid invoices and claim records

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Where should I start with an unpaid Bathla invoice?

With the company name on your paperwork, not the name on the hoarding.

“Bathla” is a group. Your contract was with one specific company inside it, and that is the entity that owes you money. Go and look at your contract, subcontract or purchase order now and write down exactly what it says, including any ABN or ACN.

If you worked on several projects, open a separate file for each contracting company. Two projects can sit under two different entities and they are two different claims. Teneo’s portal covers named companies and associated entities, and the group name will not tell you which one is yours. Teneo portal, checked 5 September 2026.

This page helps you get organised. It is not a claim form, and it does not confirm that any entity owes you or has accepted your debt. The Bathla administration overview has the dated summary and the sources.

How can I make my account easier to check?

One row per invoice, in a spreadsheet. Contracting company, project, invoice number, date, amount, credits, payments received, balance outstanding. Put today’s date at the top so a later payment can be reconciled against it.

That one sheet does more for you than a folder of paperwork, because it is the thing anyone assessing your claim actually needs.

Keep the backup alongside it:

• The signed contract, subcontract or purchase order and relevant amendments.
• Invoices and account statements, matched to payment records.
• Progress claims and evidence of the work claimed.
• Variations, including the correspondence showing what was requested and agreed.
• Delivery dockets, timesheets and other records relevant to the account.
• A separate note explaining any amount disputed by either party.

One thing that trips people up. If a part-payment arrived, show which invoice you applied it to. An old statement and a newer invoice total sitting side by side look like two separate debts, and a claim that appears inflated gets read more sceptically than one that adds up.

That is record-keeping advice, not a ruling on what is legally recoverable.

How should I record retentions and disputed variations?

On their own lines, with the contract wording copied out as it is written.

Keep two things apart: what you have invoiced, and what you think may become payable later. They are different claims and mixing them weakens both.

If you are unsure how something should be treated, say so rather than quietly adjusting the number. Flagging an uncertainty to the administrator or your adviser costs you nothing. Being found to have moved a total costs you credibility on everything else in the file.

See questions about retentions, materials and further work for the information to have ready.

Is preparing a schedule the same as lodging a proof of debt?

No, and this is worth being clear about because people assume otherwise.

Your schedule supports your account. Lodging follows the administrator’s own instructions and forms. ASIC also notes that being accepted for voting purposes does not decide what dividend you get. ASIC creditor guidance.

The Teneo portal links an initial notice and a creditor FAQ. Those documents could not be read in this review, so this page does not reproduce a Bathla deadline, form or submission address. Anyone quoting you one should be asked where they got it.

Get the current instructions for your entity from the official documents. You cannot lodge a claim through this website or by ringing our number.

What should I check before sending documents?

Six things: the right entity, what the submission is for, the required form, the attachments, how it is sent, and any deadline attached to it.

Then keep a copy of exactly what you sent and whatever acknowledgement comes back. If you do not get one, chase it with the official recipient. A neat file on your own desk is not evidence that anything arrived.

Do not give your creditor portal password to anyone, and do not upload bank records to this website. Keep sensitive documents in your own hands until you know who needs them and why. Anyone asking for them without explaining why is worth a second look.

What if I need help before the claim process finishes?

Then do not wait for the claim, because you will be waiting months and your own bills will not.

The two are separate. Work out your own position using the Bathla cash-flow preparation guide, with $0 against anything Bathla owes you.

A first call is free and can start with three things: the company name, roughly what you are owed, and what is worrying you most. It does not promise you a recovery, and nobody honest will.

A simple way to organise the file

Keep an unchanged copy of the original documents and a separate working reconciliation. Label your own notes so they cannot be mistaken for a document issued by the company or administrator. This table is an organisational aid, not a prescribed submission format.

What if the paperwork names different companies?

Make a list of the differences rather than choosing a name from memory. Show the contract name, purchase-order name, invoice addressee and any payment reference. Put the documents next to one another and ask the appropriate adviser or official contact to clarify the discrepancy. Do not assume that payment from one company transfers the debt to it.

Review and limits

5 September 2026: checked the public Teneo portal and ASIC general guidance. Preparation suggestions are editorial guidance; entity-specific lodgement requirements and linked notice contents remain unverified.